The Roles And Responsibilities Of Managers

The Roles And Responsibilities Of ManagersIt is very important if a managing director wants cooperation from his team or employees, or to pay attention. A smashing coach-and-four practices empathy and consider the soulal values, opinions and ideas of the people he interacts with. He should listen and respond and say praises and encouragements when they function progress. By doing that he to each one(prenominal)ow enhance their self evaluate and willing build trust. As the boss, his baron to develop trust and confidence, settle capers and issues will result in a productive, goal oriented knead group. He should encourage his team to ask for wait on, get involved and participate. A capable theatre director is a good deal described as having a imagery of where to go and the ability to articulate it.Communication skillA music director is the middle person in between the top focus take aim and the team that reports to him. He is besides the teams link to the larger organisation. He moldiness arrive at the ability to effectively negotiate and social occasion persuasion when prerequisite to determine the success of the team and project. Through effective communication, manager supports exclusive and team achievements by creating guidelines for the c beer advancement of team members and for accomplishing labor movements. He has to ensure that communication between the two layers is smooth and is conveyed clearly to avoid misinterpretations and dissatisf achievement. trade well(p) communication skills argon useful to develop his negotiation and customer service of process skills, especi each(prenominal)y if he deals with clients.A good plannerIn tell apart for a manager to achieve long term goals and commit to strategies for demonstrable earnings, he has to communicate the vision of the company to his subordinates. He should break win and clarify the goals that each team or individual pass peeing to put to death and assign lam sch edules and strategies to them. It also involves thinking and proviso extinct strategies on how to improve quality and also being cost conscious and effective. Having goals and planning pop out the directions allow for effective age management and saves cost and resources. desktop deadlines and goals helps keep employees focuse, busy and motivates them to do their work. A good manager should talking to each of his employees about the companys goals, and work with them to set individual goals directly cerebrate to organizations target mission. He should make sure that the employees meet their professional process path in the company. Decision MakerThe daily routine of reservation decisions for a manger includes determining how to approach an employee who is not performing or lacking progress and how to bring about change to the organization and its team. His mean solar day to day decision is found on whats important, whats remedy and not whos justifiedly. draws skillThis is integrity of the most important skill. His position entails him to guide and pull in direction so that the team can perform effectively. A good manager offers job coaching, training and support. In hunting lodge for individuals to meet the ineluctably and objectives, they may neediness extra input, information or skills. The instruction execution of his team depends on his abilities to empower them. How well a person performs depends on his motivation. His tax as the boss is to encourage and coach antithetics to improve themselves and the quality of their work. He needs to implement in them the desire to excel and accept duty and self management.AppraiserA good manager need to have the capacity to evaluate and examine a process or affair and decide on the best choice to leaven an out shine. He looks at the importance, quality and values and then taking the best approach. He is also expected to track the progress of each individuals activities and effectiveness, revi ew them and offer feedback and counselling. spy enigmasIt is impossible for a manager to know about personality conflicts, fall behind productivity or other problems in the office if he has his point in the sand. If he notices a change in an employees work habits or attitude, he should try to get to the root of the problem before that problem starts to affect rest of the stave.Provide SatisfactionThe subordinates of a manager ar happy when they are provided with the necessary tools and resource. They feel secure if the management puts priority to health, safety and cleanliness issues. And this in turn helps in satisfying customers by large-minded good quality of service or product and taking help of their needs.New methods and technologiesA manager should keep himself updated on methods and technologies that can make him and his team more efficient. victorian use of powerIn order to achieve the goal expected from a manger, he must have power and authority to act in a way that will stimulate a positive response from the workers. A manager depending on the situation, exercises distinct founts of power, viz reward power and expert power. Besides the formal basis, the everyday basis of power also has a more powerful touch on organizational effectiveness. A manager is only effective when his subordinates adjust his orders. So, the manager uses appropriate power so that his subordinates willingly obey the orders and come forward with commitment.Proper time managementTime is the most loved and vital thing in management. There are three dimensions of timeboss imposed timesystem imposed timeself imposed timeAs the manager has a thorough association of the principle of time management such as preparing time charts, computer programming techniques, etc., he should utilize the time productively in the organization.Relationshipmanagerial behavior implies the existence of a manager managed relationship. This relationship arises in an organization. A manager sh ould have a very good relationship with all his subordinates. It is very important for both his personal and official life.Sources of influenceIn case of a manager, authority is attached to his managerial position. In other words, managers obtain authority from his fol imposes or subordinates.SanctionsA Manager has subordination everyplace all allocation and distributions of sanctions between employees. For Example, Manager has control over the positive sanctions such as promotion and awards for his task performance and the component to organizational objectives. Manager is also in a position to exercises the forbid sanctions such as with- holding promotions, or mistakes, etc. A call forer has different type of sanctions to exercise and grant. He can generate or with hold access to satisfying the very purpose of joining the groups fond satisfactions and related task rewards. These informal sanctions are relevant to the individual with belongingness or ego needs where as the or ganizational sanctions granted or exercised by the managers are geared to the physiological and security needs of individual.Competence alternate(a) of managers in an organization is done on their ability to luckyly lead others alternatively than on past technical expertise. A manager who has a winning track record is considered competent. Competence also requires expertise in management skills. A capable and competent manager has the ability to challenge, inspire, model, change and encourage his employees.Cool under pressureIn a ameliorate world, projects would be delivered on time, under budget and with no major problems or obstacles to overcome. This happens due to a manager who takes all these problems in stride. When efficient managers visit a stressful event, they consider it interesting, they feel they can influence the progeny and they see it as an opportunity. They take these events as a challenge rather than a stress.To be an exemplary role modelManagers who set hi gh school standards or goals and achieve them are smashing leaders by examples. The ability to tolerate stress and re primary(prenominal) poise under job pressures and tranquillize maintain a high activity and energy level is the main quality of a manager. In order to be a prize and efficient manager, a manager needs to work hard in his personal growth.EFFECTIVE DEALING OF PROBLEMS BY A MANAGERIn a workplace a manager suffers from a pack of problems from his employees. These problems may be personal or official. Some of the most common problems are briefed below Poor performancePeople think that poor performance occurs due to lack of skill but it is not always the like that, it may also occur as employees are disorganised. Proper instruction can correct this problem. If performance difficulties relate to a lack of skills, supernumerary training or coaching can solve these problems.Job incompatibilitySometimes skills of an employee arent compatible with their assigned tasks or regular duties. In this type of cases, offering the employee additional training or assigning them a different set of tasks is usually the most appropriate course of action.Sloppy workWhenever a manager notices that, an employee has made some errors, he should point out the mistakes to the employee and monitor their work more closely. If the problem persists, he should speak with the employee and position the most serious examples of problems with their work. A good manager always ashes positive and remembers the employees contribution to the company.Create an effective contentednessA managers message should fit executives, middle managers, supervisors and employees. An effective message by a manager should also explain the employees day-to-day duties directly affect the companys performance and he should touch on the values and pride of the employees. A direct present to face interaction by a manager can help to inspire employees and to reinforce positive attitude in them. This interaction helps the employees to correct any change in the organization.Listening to employeesEmployees feedback is very important in an organization in case of managing change. Holding focus groups with employees is a great way to gauge reaction and monitor the progress of change. A manager can also ask his employees to provide feedback through email or company intranet. Even a blog can be apply for this purpose which is quite popular now. For a successful change management proper communication is very important. Talking to your employees is not an one-time event, a good manager should reinforce his message by communicating quite often and on a regular basis.EFFECTIVE AND EFFICIENT MANAGERSAn efficient leader can be summarised as a person who has a lot of capability where as an effective leader is one whose works produce good results for an organization. forte and ability are mutually exclusive things. They are both fundamental preconditions for a manager. Being effectiv e promoter that one has the ability to powerful analyse the evolving environment and selecting the right things as the areas of strategical focus for the enterprise. On the other hand, being efficient requires a cautiously carved cultural and operational framework which helps the manager to achieve a special(a) degree of success, given the level of resources applied to a particular objective. Both the terms efficient and effective refer to the ability of a person, enterprise, or process to perform a function well. High efficiency refers to an efficient person while an effective person has high effectiveness. in time there is a small but very significant variety between these two measure of performance. Efficiency refers to the economy in use of resources for performing a task, and effectiveness refers to the heart and soul output generated.Efficiency is measured in terms of ratio of output generated divided by inputs used in the process for example, widgets produced per kil ogram of raw material used. impellingness measures the total output produced for example, total widgets produced in a day.An example is given to understand the concept. Two different lathe operators, say X and Y, are assigned the task of making bushes on a lathe. Let us say A produces 200 bushes in a shift, and in the process uses up 8 kilogram of steel rod in the process. In comparison, B produces cxx bushes using 10.5 kilogram of steel rod.The effectiveness and efficiency of these two lathe operators based on their performance is compared in table belowOperator Effectiveness EfficiencyX 200 Bushes per shift 25 Bush per Kg of brandY 320 Bushes per shift 18 Bush per Kg of SteelSo, we see that operator A has higher efficiency but lower effectiveness.In management, both efficiency and effectiveness are very important. The coitus emphasis to be given to efficiency and effectiveness depends from situation to situation. angiotensin-converting enzyme more example will completely just ify the concept. For example, we must be careful to control the quantity and cost of water used in a factory during routine operations. However, if the same factory is on fire, we will not think twice about using whatever water can be made available for putting out the fire.Effective Versus goodThe difference between effective and efficient are stung with some of the most important concepts Efficient doing things rightEffective doing the right thingsBoth concepts are very important and both concepts are utilise in the management of work. These concept begins with organization and does not depend on the position of an employee whether he is a manager or a staff employee.The great business writer Peter Drucker defined five functions in his writings Objective settingOrganising the team or group communication and motivatingPerformance measurementDeveloping peopleEffectiveness representation that the job was done correctly and was accomplished but does not adhesion whether the j ob was done inexpensively or on time. Whereas, efficiency means that the job was accomplished cheaply and on time yet may not be a very thorough and impressive accomplishment. Efficient is defined as working without waste or using a minimum of time, effort and expense. But, the definition does not define the goals of the operation. A person can be very efficient but still he cannot get a positive result because he is not doing the right things at the right time. Thats where effective comes in. Effective means having the desired result. formerly the desired result is obtained, the tasks leading to the result can be free and these tasks can then be completed efficiently.Some characteristics of an efficient manager are He is organized. He can find things quicklyHe know how to use the tools on his computer to the nth degreeHe writes readable and actionable emailsHis meetings are well runHe processes all the financial reports properly and on a regular scheduleHe knows how to work well with his employeesSome characteristics of an effective manager are confluence deadline for reports and contributionsMaking a quotaEarning the amount targetedLeading the time to define and lead a projectWe will consider an example to clear out the difference between the two qualities, i.e. how a manager solves a problem efficiently STEP 1 He defines the problem in detail. formerly he satisfied that the problem is well defined, then he starts flavor for a solution.STEP 2 The second stage is the alternative courses of action that solve the problem. In this stage multiple potential solutions are generated. This tonus involves some research and asking others about their ideas. Here, the manager comes up with 2-3 alternative solutions.STEP 3 The third stage is related with studying each option and the advantages and disadvantages related to it. One alternative may appear quicker but might be costlier whereas the other alternative might be less costly but requires a lot of effort and t ime. Proper understanding of each alternative helps to get the right solution.STEP 4 This step is related to the selection and implementation of the best solution.STEP 5 The final step is related to the monitoring of the implemented solution i.e. whether it worked or not. If the solution is not good enough then again need to follow step 1.CONCLUSIONEfficiency and effectiveness are different but when combined leads to an unstoppable result orientation which feeds success. So, we can stop that both efficiency and effectiveness are important for a successful manager. As a result of the managers hard work the employees work properly and in an efficient manner which as a result gives small-fruited results to the company.